Trade show organizers
One platform for trade show organizers, from registration to the turnstile
Manage visitor pre-registration, exhibitor applications, booth orders, B2B meetings and door entry from the same dashboard. See who came and who met whom before the show is over.
Sound familiar?
- Visitor, exhibitor and VIP registrations scattered across different lists
- Long queues and manual checks at the door on opening day
- Electricity, water and booth correspondence with exhibitors lost in email
- No data to prove visitor quality after the show
Wibilet for this scenario
Wibilet for this scenario
Key features for Trade show organizers, grouped by module.
Registration form builder
Build a registration form with fields tailored to your event; open separate forms for visitors, exhibitors and VIPs.
Ticket types and quotas
Define paid and free ticket types, each with its own quota and sales dates.
Online payment via virtual POS
Collect ticket and participation fees by card during registration; the ticket is sent automatically once payment is approved.
Approval flow
Accept registrations automatically or route them through your team’s approval; approved attendees receive their ticket.
Bulk import
Upload guest, exhibitor and VIP lists from Excel in one go.
QR e-ticket
Every registration gets a unique QR ticket, sent as a PDF with the confirmation email.
Apple and Google Wallet
Attendees add their tickets to their phone’s wallet and show them at the door with one tap.
Mobile check-in app
With the iOS and Android staff app, tickets are scanned in seconds using the phone camera.
Offline check-in
When the internet drops, the app keeps scanning and syncs entries once the connection is back.
Turnstile integration
Tickets are validated the moment they’re scanned and the turnstile opens; invalid or used tickets can’t get in.
Hall and area access rules
Define in the dashboard which ticket type can enter which hall, area and day.
PDF badge designer
Design badge and ticket templates with drag and drop; name, company, QR and ticket type fill in automatically.
Instant printing at entry
The badge prints the moment the attendee is scanned at the door — no pre-printing, no searching for cards.
Live operations overview
See during the event how many people entered, through which gate and at what time.
Exhibitor applications
Exhibitors fill in an online application form; review and report on applications from the dashboard.
Exhibitor portal
Each company logs in with its own username and password to manage staff registration, orders and meetings.
Interactive floor plan
Show the hall plan booth by booth; sold, reserved and available booths are visible live to visitors and your sales team.
Service orders
Take electricity, water, internet, compressed air and extra equipment requests as orders and payments via the exhibitor portal.
Hosted buyer programme
Collect and review hosted buyer applications and add accepted buyers to the meeting programme.
Announcements
Send exhibitors announcements such as build-up times, rules and deadlines from the dashboard.
Visitor reports
Report visitor profiles by sector, country and interest and share them with exhibitors.
B2B meeting scheduling
Attendees request meetings with each other; approved meetings are placed on the schedule with a table and time.
Product groups and catalogue
Companies define their product groups and catalogues; buyers find the right company by the group they’re interested in.
Networking profiles
Attendees create profiles, find each other and get in touch before the event.
Lead capture at the booth
Booth staff scan the visitor’s badge and add a note; the contact goes straight to the lead list.
Lead management
Classify collected leads, manage follow-up status and export to Excel.
Meeting reports
See how many meetings were requested, how many took place and which product groups stood out.
Bulk email
Send invitation, reminder and information emails to attendee groups.
SMS notifications
Send event-day reminders and important announcements by SMS.
WhatsApp notifications
Send tickets, reminders and announcements to the attendee’s WhatsApp.
Live reports and export
Track registration, entry, session and meeting data live and export to Excel in one click.
Event Intelligence
An analytics layer that automatically surfaces key trends and recommended actions from event data.
Who uses Wibilet here
TG Expo · BETON 2027
Visitor registration, the exhibitor portal, service orders and hosted buyer applications are managed with Wibilet.
NADMEX
Exhibitors were bulk-imported into the system and each company was given its own exhibitor portal.
ICCI
Heritage Middle East
Salon İstanbul
VEMEX
Electricity Eurasia
Jakarta Surface Show
Baku Bridal Show
FAQ
Frequently asked questions
Can exhibitors register their own staff?
Yes. Each exhibitor registers booth staff and creates their badges from their own portal.
Can B2B meetings be planned before the show?
Yes. Buyers and sellers request meetings before the show; approved meetings are placed on the schedule with a table and time.
Other solutions
Exhibition and congress centers
Shared turnstile and access infrastructure for every event at your venue, as a ready-made service for organizers.
Congresses and scientific meetings
Registration and payment, session programme, papers and peer review, hall-based entry tracking.
Training and workshops
Sessions with quotas, waitlists, online attendance and automatic attendance certificates.
Corporate events
Guest lists, approved registration, personalized badges and fast welcome.
Plan your next event with Wibilet.
In a 30-minute call we’ll show you the system live, built around your own event scenario.