General assembly management
General assembly management: member check-in by QR, attendance list instantly
Upload your member list from Excel and every member receives a personal QR invitation. QR codes are scanned at the door, and you see how many members are inside and who has arrived in real time.
Wibilet general assembly management lets associations, chambers and unions upload their member list, send each member a personal QR invitation and monitor attendance live at the assembly entrance.
Sound familiar?
General assembly: what changes with Wibilet?
Names are searched on a printed member list and signatures collected at the door
The member’s QR is scanned in a second and the entry is recorded
The quorum is counted by hand
The number of members inside is live in the panel
The attendance list is typed into Excel after the assembly
A list of who entered and when is ready as soon as the assembly ends
How it works
General assembly on Wibilet, step by step
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1
Upload your member list
Upload your Excel or CSV file with name, email and phone columns in one go. New members can also be added through the registration form.
app.wibilet.com
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2
Invitations go out automatically
Each member receives a personal QR invitation by email; the invitation also sits in the mobile app.
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3
Scan QR codes at the door
Staff scan QR codes with the Wibilet app on their phones. Scanning keeps working even if the internet drops.
app.wibilet.com
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4
Get the attendance list
Who entered and when: the list is live in the panel and exports to Excel in one click.
app.wibilet.com
Who uses it?
- Associations and foundations
- Professional chambers and commodity exchanges
- Cooperatives and unions
Features used for this
What is the difference?
Running an event with spreadsheets, forms and email vs. Wibilet
Most events still run on a registration form, a spreadsheet and an email thread. Here is how the same work runs on Wibilet:
Registration and attendee list
Form answers are copied into a separate sheet and cleaned by hand
In the panel the moment people register; your existing list uploads in one go
Invitations and tickets
Emails one by one, no idea who received them
A personal QR ticket goes out by email on registration, and by WhatsApp if you want
Check-in at the door
Staff search a printed list, queues build up
The QR is scanned in a second; check-in keeps working even if the internet drops
Who actually came
Lists are compared after the event
Who entered, when and which hall: live in the panel
Attendance certificates
Prepared one by one from a spreadsheet, sent even to no-shows
Only for checked-in attendees, automatically, with the name they typed themselves
Post-event report
Days of compiling
Ready the moment the event ends
FAQ
Frequently asked questions
How is member entry tracked at a general assembly?
Each member receives an invitation with a personal QR code. At the door, staff scan this QR with the Wibilet app; the member’s entry time is recorded and the number of members inside is shown live in the panel.
How do we import our member list?
You upload an Excel or CSV file with name, email and phone columns in one go. If you like, invitations are sent automatically during the upload.
Can Wibilet be used for voting at a general assembly?
No. Wibilet has no voting module; it is used for member check-in, attendance tracking and the attendance list at a general assembly.
What if a member loses their invitation?
The invitation is also in the Wibilet mobile app, so the member can open their QR on their phone. Staff can also type the member’s ticket code into the check-in screen by hand.
Open your panel yourself today.
Pick your event type and your panel comes ready. 7 days free; our team helps with the setup.