Trade show visitor registration
Trade show visitor registration: from pre-registration to the turnstile
Visitors fill in the form before the show and receive a QR entry pass on their phone. On show day they skip the registration desk and go straight through the turnstile, while you see live how many visitors came from each channel.
Wibilet trade show visitor registration lets organizers collect visitor pre-registrations, send QR entry passes, manage entry by QR or turnstile and get visitor reports from a single panel.
Sound familiar?
Visitor registration: what changes with Wibilet?
Long queues at the registration desks on the morning of the show
Pre-registered visitors walk straight in with their QR
Visitor data on paper forms, sorted out after the show
Company, job title and sector data in the panel at registration
Nobody knows which campaign brought how many visitors
Registrations with their source, channel report ready
How it works
Visitor registration on Wibilet, step by step
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1
Open the pre-registration form
Choose questions about company, job title, sector and interests. The form opens in Turkish, English, Russian and Uzbek.
app.wibilet.com
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2
The QR entry pass goes out
As soon as visitors register, their QR entry pass arrives by email and in the mobile app.
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3
QR or turnstile at the entrance
The QR is scanned by staff phones or at the venue’s turnstiles; on-site registrants get a badge printed immediately.
app.wibilet.com
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4
Get the visitor report
Daily entries, sector and country breakdown, channel performance: ready as soon as the show ends.
app.wibilet.com
Who uses it?
- Trade show organizers
- Exhibition and congress centers
- Associations and unions running sector shows
What is the difference?
Running an event with spreadsheets, forms and email vs. Wibilet
Most events still run on a registration form, a spreadsheet and an email thread. Here is how the same work runs on Wibilet:
Registration and attendee list
Form answers are copied into a separate sheet and cleaned by hand
In the panel the moment people register; your existing list uploads in one go
Invitations and tickets
Emails one by one, no idea who received them
A personal QR ticket goes out by email on registration, and by WhatsApp if you want
Check-in at the door
Staff search a printed list, queues build up
The QR is scanned in a second; check-in keeps working even if the internet drops
Who actually came
Lists are compared after the event
Who entered, when and which hall: live in the panel
Attendance certificates
Prepared one by one from a spreadsheet, sent even to no-shows
Only for checked-in attendees, automatically, with the name they typed themselves
Post-event report
Days of compiling
Ready the moment the event ends
FAQ
Frequently asked questions
How does trade show visitor registration work?
Visitors fill in the online form before the show and receive a QR entry pass. On show day, this QR is scanned at the entrance by staff phones or at the turnstile, and the entry appears in the panel instantly.
Does it work with the venue’s turnstiles?
Yes. At the entrance, Wibilet works integrated with the venue’s own turnstile and access system; the QR pass is validated at the turnstile.
Does entry stop if the internet goes down?
No. The staff app keeps scanning QR codes without internet; entries are synced to the panel when the connection returns.
Can exhibitors get visitor details?
Yes. Exhibitors capture leads by scanning visitors’ QR codes at their booth with a phone, and receive a list of the visitors they met after the show.
Open your panel yourself today.
Pick your event type and your panel comes ready. 7 days free; our team helps with the setup.