QR code invitations
QR code invitations: a personal invitation, entry in a second at the door
Upload your guest list or share the registration form. Every guest receives a personal QR invitation by email, or by WhatsApp if you prefer; nobody searches for names on a list at the door.
Wibilet QR invitations let organizers send a personal QR-coded invitation to everyone on the guest list, record entry by scanning QR codes at the door and see who has arrived in real time.
Sound familiar?
QR invitations: what changes with Wibilet?
Names are searched on a printed list at the door
The QR is scanned in a second
Invitations get copied and handed to someone else
Every QR is personal and warns when scanned a second time
Who attended is worked out after the event
A live list of who came and who did not
How it works
QR invitations on Wibilet, step by step
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1
Upload your guest list
Upload your Excel or CSV file or share the registration form with your guests. If you like, registrations can go through your approval.
app.wibilet.com
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2
Invitations go out
Each guest receives a personal QR invitation by email; WhatsApp delivery can also be turned on.
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3
Scan QR codes at the door
Staff scan with the Wibilet app on their phones; the same QR scanned twice triggers a warning.
app.wibilet.com
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4
See who came
Who came and who did not: live in the panel, with a report ready when the event ends.
app.wibilet.com
Who uses it?
- Corporate event and communications teams
- Event and organization agencies
- Public institutions and municipalities
Features used for this
What is the difference?
Running an event with spreadsheets, forms and email vs. Wibilet
Most events still run on a registration form, a spreadsheet and an email thread. Here is how the same work runs on Wibilet:
Registration and attendee list
Form answers are copied into a separate sheet and cleaned by hand
In the panel the moment people register; your existing list uploads in one go
Invitations and tickets
Emails one by one, no idea who received them
A personal QR ticket goes out by email on registration, and by WhatsApp if you want
Check-in at the door
Staff search a printed list, queues build up
The QR is scanned in a second; check-in keeps working even if the internet drops
Who actually came
Lists are compared after the event
Who entered, when and which hall: live in the panel
Attendance certificates
Prepared one by one from a spreadsheet, sent even to no-shows
Only for checked-in attendees, automatically, with the name they typed themselves
Post-event report
Days of compiling
Ready the moment the event ends
FAQ
Frequently asked questions
How do QR invitations work?
Each guest receives an invitation with their own QR code. On event day, the QR is scanned at the door with a phone; the guest’s entry is recorded and the same code cannot be used again.
Can we send invitations by WhatsApp?
Yes. Invitations can be sent by WhatsApp as well as email; this option depends on your package.
Can guests confirm their attendance?
Yes. Guests confirm their attendance through the registration form; if you like, each registration is confirmed only after your approval.
Can the invitation carry our own logo?
Yes. Your own logo appears on the registration page and the invitation.
Open your panel yourself today.
Pick your event type and your panel comes ready. 7 days free; our team helps with the setup.