Congresses and scientific meetings
End-to-end management for congresses and scientific meetings
Manage your entire congress from one dashboard — from delegate registration and payment to paper submission, peer review, the session programme and hall entries.
Sound familiar?
- Paper submission and peer review run on email chains
- In a multi-hall programme, nobody knows how many attended each session
- Registration fees, invoices and attendance certificates are each a separate hassle
Wibilet for this scenario
Products
Wibilet for this scenario
Key features for Congresses and scientific meetings, grouped by module.
Registration form builder
Build a registration form with fields tailored to your event; open separate forms for visitors, exhibitors and VIPs.
Ticket types and quotas
Define paid and free ticket types, each with its own quota and sales dates.
Online payment via virtual POS
Collect ticket and participation fees by card during registration; the ticket is sent automatically once payment is approved.
Approval flow
Accept registrations automatically or route them through your team’s approval; approved attendees receive their ticket.
Bulk import
Upload guest, exhibitor and VIP lists from Excel in one go.
QR e-ticket
Every registration gets a unique QR ticket, sent as a PDF with the confirmation email.
Apple and Google Wallet
Attendees add their tickets to their phone’s wallet and show them at the door with one tap.
Mobile check-in app
With the iOS and Android staff app, tickets are scanned in seconds using the phone camera.
Offline check-in
When the internet drops, the app keeps scanning and syncs entries once the connection is back.
Hall and area access rules
Define in the dashboard which ticket type can enter which hall, area and day.
PDF badge designer
Design badge and ticket templates with drag and drop; name, company, QR and ticket type fill in automatically.
Instant printing at entry
The badge prints the moment the attendee is scanned at the door — no pre-printing, no searching for cards.
Live operations overview
See during the event how many people entered, through which gate and at what time.
B2B meeting scheduling
Attendees request meetings with each other; approved meetings are placed on the schedule with a table and time.
Networking profiles
Attendees create profiles, find each other and get in touch before the event.
Session programme
Plan days, halls and sessions; the programme is published automatically on the registration page and in the app.
Hall management
Define halls with their capacity, place sessions in halls and track hall entries.
Speaker management
Manage speaker profiles, session assignments and bios in one place.
Paper submission
Authors submit abstracts and papers online; all submissions land in the dashboard.
Peer review
Assign papers to reviewers, who evaluate and score them through their own links.
Workshops and quotas
Define separate ticket types and quotas for workshops; the waitlist kicks in when they fill up.
Online attendance via Zoom
Connect online sessions to Zoom; attendees join through their own link and attendance is recorded.
Automatic attendance certificate
Personalized certificates are generated and sent automatically to session attendees.
Session attendance report
Report who attended which session and occupancy rates per hall.
Bulk email
Send invitation, reminder and information emails to attendee groups.
SMS notifications
Send event-day reminders and important announcements by SMS.
WhatsApp notifications
Send tickets, reminders and announcements to the attendee’s WhatsApp.
Surveys and feedback
Create event and session surveys and see the results instantly in the dashboard.
Live reports and export
Track registration, entry, session and meeting data live and export to Excel in one click.
Event Intelligence
An analytics layer that automatically surfaces key trends and recommended actions from event data.
Who uses Wibilet here
WCI Forum
Registration, B2B meetings and participant management for the multi-country WCI Forum series (including the 9th and 12th editions in Ethiopia and Ghana) run on Wibilet.
FAQ
Frequently asked questions
Can papers be evaluated with blind review?
Papers are assigned to reviewers, who evaluate them through their own links. Let’s set up your review rules together in a demo call.
How are attendance certificates sent?
Session entries are recorded; attendees who meet the attendance criteria receive a personalized certificate generated and sent automatically.
Other solutions
Trade show organizers
Visitor pre-registration, exhibitor management, B2B meetings and turnstile entry.
Exhibition and congress centers
Shared turnstile and access infrastructure for every event at your venue, as a ready-made service for organizers.
Training and workshops
Sessions with quotas, waitlists, online attendance and automatic attendance certificates.
Corporate events
Guest lists, approved registration, personalized badges and fast welcome.
Plan your next event with Wibilet.
In a 30-minute call we’ll show you the system live, built around your own event scenario.